Privacy Notice

Last updated: 27th of July 2026

Women’s Health Sessions is committed to respecting and protecting your personal information. This notice explains what information we collect, how we use it, who we may share it with, and your rights.

1. Who We Are

Women’s Health Sessions provides science-led educational workshops and related services for schools, organisations and community groups.

For the purposes of UK data protection law, the person responsible for the use of your personal information is:

Yrina Ghrabigi
Women’s Health Sessions
Email: hello@womenshealthsessions.com

2. Information We May Collect

We may collect and use:

  • your name;

  • your email address and telephone number;

  • your school, organisation and job title;

  • information contained in enquiries and correspondence;

  • booking and session details;

  • invoicing and payment records;

  • feedback you choose to provide;

  • technical information generated when you use the website, such as your IP address, browser information and cookie preferences; and

  • information required to address a safeguarding concern, where relevant.

Please do not submit personal medical information or identifiable information about individual pupils through the website enquiry form.

3. How We Collect Information

We may collect information:

  • when you contact us by email, telephone or through the website;

  • when you request information or arrange a booking;

  • when a school or organisation contacts us on your behalf;

  • during the delivery and administration of a session;

  • when you provide feedback; and

  • automatically through cookies and similar website technologies, where these are used.

4. How and Why We Use Your Information

We may use your information to:

Respond to enquiries

We use contact details and enquiry information to respond to questions and discuss potential services.

Our lawful basis is our legitimate interest in communicating with prospective clients and, where relevant, taking steps at your request before entering into a contract.

Arrange and deliver sessions

We use booking and contact information to plan, administer and deliver agreed services.

Our lawful basis is the performance of a contract or taking steps before entering into a contract.

Manage payments and business records

We use invoicing, payment and transaction information to manage our accounts and comply with financial and tax obligations.

Our lawful bases are the performance of a contract and compliance with legal obligations.

Maintain business correspondence

We may retain relevant communications to manage our services, respond to queries, resolve disputes and maintain appropriate business records.

Our lawful basis is our legitimate interest in administering and protecting the business.

Safeguarding

Where a safeguarding issue arises, we may use or share relevant information to protect a child or another person from harm and to comply with safeguarding responsibilities.

The lawful basis will depend on the circumstances and may include compliance with a legal obligation, vital interests or substantial public interest.

Marketing

We will only send promotional communications where permitted by law. You may unsubscribe or object to marketing at any time by contacting us or using the unsubscribe option provided.

Where consent is required, our lawful basis is consent. In other circumstances, we may rely on legitimate interests where permitted by law.

Website operation and analytics

We may use strictly necessary technologies to operate and secure the website. Where optional analytics or similar technologies are used, these will only be activated in accordance with applicable cookie and consent requirements.

5. Sharing Your Information

We may share information, where necessary, with:

  • website, email, cloud-storage and IT service providers;

  • payment, invoicing or accounting providers;

  • schools or organisations involved in arranging a session;

  • professional advisers;

  • safeguarding leads, local authorities, emergency services or other appropriate bodies where necessary to address a safeguarding concern;

  • regulators, courts or law-enforcement bodies where required by law; and

  • other service providers acting on our instructions.

We do not sell personal information.

Where a service provider processes information on our behalf, we take reasonable steps to ensure that appropriate contractual and security protections are in place.

6. International Transfers

Some service providers may process information outside the United Kingdom. Where this occurs, we will take reasonable steps to ensure that an appropriate legal safeguard is used, such as an adequacy regulation or approved contractual protections.

7. How Long We Retain Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.

As a general guide:

  • enquiries that do not result in a booking may be retained for up to 12 months after the last contact;

  • booking, contractual and routine business correspondence may be retained for up to six years;

  • invoicing and accounting information may be retained for six years or for any longer period required by law;

  • marketing information will be retained until you unsubscribe, withdraw consent or the information is no longer required; and

  • safeguarding information will be retained in accordance with relevant safeguarding and legal requirements.

We may retain information for longer where reasonably necessary to establish, exercise or defend legal claims.

8. Security

We take reasonable organisational and technical measures to protect personal information from unauthorised access, loss, misuse, alteration or disclosure.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

9. Your Rights

Depending on the circumstances, you may have the right to:

  • request access to your personal information;

  • ask us to correct inaccurate or incomplete information;

  • ask us to delete your information;

  • ask us to restrict how your information is used;

  • object to certain uses of your information;

  • receive certain information in a portable format;

  • withdraw consent where consent is the lawful basis; and

  • complain about the way your information has been used.

These rights are not absolute and may be subject to legal exceptions.

To exercise a right, contact hello@womenshealthsessions.com. We may need to verify your identity before responding.

10. Complaints

Please contact us first if you have concerns about how your personal information has been handled.

You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection.

Information about making a complaint is available through the Information Commissioner’s Office website.

11. Cookies

The website may use cookies or similar technologies to operate, secure and improve the site.

Strictly necessary cookies may be used without consent where permitted by law. Optional analytics, advertising or similar cookies will only be used in accordance with applicable consent requirements.

Further information is provided through the website’s cookie settings or cookie notice, where applicable.

12. Changes to This Notice

We may update this Privacy Notice from time to time. The latest version will be published on this page with the date of the most recent update.

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